Staff Opportunities with @properties


Join the @team

Established in 2000, @properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 25 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers.

We have built a unique culture based on professionalism, integrity, teamwork, community and fun. We are always looking for talented individuals who subscribe to these ideals to fuel our company's growth and success.


@properties and its principals have received numerous honors.
  • Inc. Magazine "Inc. 500/5000" list of the fastest growing private companies in America (5 consecutive years)
  • Crain's Chicago Business "Fast 50" list of the fastest growing companies in Chicago, (2 consecutive years)
  • Crain's Chicago Business "Largest Privately Held Companies" list
  • Crain's Chicago Business "40 Under 40" list of top young executives
  • RealTrends 500 list of the largest brokerage firms in America (#35)
  • Inman News 100 Most Influential Real Estate Leaders
  • Chicago Entrepreneurship Hall of Fame
  • Lincoln Park Builders Club Impact Award
  • Chicago Association of REALTORS® Golden Eagle Award

4 Position(s) Available:


Summary:

The Contract Administrator is responsible for accurately managing purchase and lease transaction processing from the time a pending deal is signed until the deal closes and commissions are paid out.   Also provides support to agents and office personnel.

  

 

To perform the job successfully, an individual should demonstrate the following competencies :

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization\'s goals and values.

Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization\'s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Arrives at meetings and appointments on time.

Dependability - Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.

Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.

Professionalism - Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.

Quantity - Completes work in timely manner.

Safety and Security - Uses equipment and materials properly.

Duties:

  • Key point of contact for real estate agents for any questions or issues related to pending and closed transactions
  • Review and approve all necessary paperwork for each sale/rental transaction, provide feedback to agents regarding missing or incomplete documentation
  • Accurately enter new deals into LoneWolf, the company’s accounting/operations system
  • Process earnest money for real estate transactions; submit requests for earnest money disbursement and request wire payments to ensure timely transfer of funds to closings
  • Accurately calculate the commissions due to the company
  • Respond to all agent requests in a timely fashion
  • Assist in the formulation and implementation of policies & procedures
  • Provide agents or other members of the management team with reports on agent production and income as requested
  • Send invoices to co-op companies/clients regarding billing for marketing fees/cancellation fees
  • Other duties as assigned

Qualifications:

  • Bachelor\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\
  • Real estate knowledge a plus
  • Must be proficient with Microsoft Office
  • Must be able to thrive in a fast-paced environment with ability to multi-task effectively
  • Must be a great communicator who is able to focus on providing excellent client service

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Summary:

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties

Work Days

  • Three days during the week and weekends!
  • Two consecutive days off during the week

Duties:

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned
  • To perform the job successfully, an individual should demonstrate the following competencies : Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersonal - Maintains confidentiality; Listens to others without interrupting. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Asks for and offers help when needed. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Safety and Security - Uses equipment and materials properly.

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Education/Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
  • Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; stoop, kneel, crouch, and talk or hear.

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Summary:

@properties is looking for an experienced Accounts Payable and Accounting professional to support the growth of the business. This position oversees vendor invoice payments, monthly expense reporting, general ledger accounting, cash management, annual 1099 issuance, and other processes as needed. Our company has more than 20 sales offices in 4 states, with over 150 employees and more than 2,000 real estate brokers. This position is located at the company headquarters in Chicago’s Streeterville neighborhood.

Duties:

  • Process all vendor invoices and payments on a weekly basis; maintain the vendor list.
  • Administer the company\'s corporate credit card program, handling user additions and troubleshooting, checking weekly balances and processing payments
  • Review corporate expense reports, administer the Certify expense reporting system, and manage the monthly expense reporting process by communicating with all cardholders.
  • Responsible for timely and accurate entry of invoices into the GP Dynamics accounting system and ensuring proper workflow approvals for all invoices prior to payment.
  • Ensure consistency in allocation of expenses to the proper accounts for all vendor invoices and credit card expense reports.
  • Review company bank accounts on a daily basis; support posting of wire and ACH payments to the accounting systems.
  • Manage expense sheets to track member distributions, expenses and credits.
  • Oversee the annual process of issuing 1099s to vendors; audit tax ID numbers prior to 1099 issuance.
  • Perform monthly bank reconciliations for various company bank accounts.
  • Book journal entries at the direction of management
  • Comply with federal and state regulations as well as company policies and procedures
  • Compile accounting, financial, auditing or statistical reports pertaining to matters such as company expenditures, accounts payable, vendor disbursements and other as needed
  • Assist the Director of Accounting and VP of Finance with various accounting or payable activities for the company and its related entities.
  • Other duties as assigned

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Education/Experience: Bachelor\'s degree (B. S.) in Accounting required, or equivalent experience in Accounts Payable or Accounting. Real Estate knowledge a plus.
  • Bachelor’s degree in Accounting preferred.
  • 3+ years of experience in accounting and/or accounts payable required.
  • Real estate knowledge preferred.
  • Expertise in accounting close processes, financial reporting and internal controls.
  • Strong computer skills, including Excel, Word and PowerPoint.
  • Experience with accounting & financial reporting systems. GP Dynamics experience a plus.
  • Knowledge of multiple accounting systems or system conversion experience is a plus.
  • Ability to effectively interact with all levels of employees and management.
  • Excellent written and verbal communication skills.
  • Proven ability to work well in a deadline-driven, fast-paced, team environment.
  • Hands-on, self-motivation, sense of urgency and good judgment in resolving issues.
  • Excellent planning and organization skills required.
  • Attention to detail, ability to multi-task, strong analytical skills required.
  • High energy, positive, collaborative, approachable work style and ability to follow through with a very high level of customer satisfaction.
  • Experience in a high growth company with multiple subsidiaries is a plus.

Are you interested?

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Summary:

The Project Manager is responsible for the coordination, execution and oversight of simultaneous projects for @properties and Proper Title, as assigned by the Chief Operating Officer. Must be well versed in IT project management as well as process improvement and general operations. Must work well with others and have the ability to facilitate meetings to reach common goals.

Duties:

  • Owns and manages the IT project plan
  • Works as a business analyst between business stakeholders and the programming team to design and build the best systems that meet the high standards of the organization and support brokers needs.
  • Documents all business requirements by researching all applicable outside systems, interviewing staff and brokers and then working with the programming team to develop realistic deadlines
  • Creates and executes all test plans prior to roll-out of any new systems
  • Manage all IT projects including internal software development, external vendor relationships for design and build
  • Owns and manages operations project plan
  • Creates project plans and manages time and deadlines to ensure projects are completed on- time.
  • Uses time efficiently, meets all deadlines
  • Identify process inefficiencies and provide recommendations on how to streamline activities company-wide
  • Designs work flows and procedures in relation to ongoing projects
  • Maximizes productivity through proficient use of appropriate software applications
  • Reviews company expenses and creates procurement strategies to reduce cost and increase service from outside vendors
  • Builds strong relationships with all departments and staff

Qualifications:

  • Bachelor\\
  • Ability to write reports, business requirements, process flows and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
  • Ability to calculate figures and amounts such as discounts, interest, commissions.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Internet software and Database software
  • Generates creative solutions; Demonstrates attention to detail.
  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Balances team and individual responsibilities; Exhibits objectivity and openness to others\\
  • Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Delegation - Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities
  • Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Provides vision and inspiration to peers and subordinates

Are you interested?

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