Staff Opportunities with @properties


Join the @team

Established in 2000, @properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 25 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers.

We have built a unique culture based on professionalism, integrity, teamwork, community and fun. We are always looking for talented individuals who subscribe to these ideals to fuel our company's growth and success.


@properties and its principals have received numerous honors.
  • Inc. Magazine "Inc. 500/5000" list of the fastest growing private companies in America (5 consecutive years)
  • Crain's Chicago Business "Fast 50" list of the fastest growing companies in Chicago, (2 consecutive years)
  • Crain's Chicago Business "Largest Privately Held Companies" list
  • Crain's Chicago Business "40 Under 40" list of top young executives
  • RealTrends 500 list of the largest brokerage firms in America (#35)
  • Inman News 100 Most Influential Real Estate Leaders
  • Chicago Entrepreneurship Hall of Fame
  • Lincoln Park Builders Club Impact Award
  • Chicago Association of REALTORS® Golden Eagle Award

5 Position(s) Available:


Summary:

 

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties

Duties:

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned
  • To perform the job successfully, an individual should demonstrate the following competencies : Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersonal - Maintains confidentiality; Listens to others without interrupting. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Asks for and offers help when needed. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Safety and Security - Uses equipment and materials properly.

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Education/Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
  • Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; stoop, kneel, crouch, and talk or hear.

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Summary:

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties.

 Travel between Highland Park, Glenview, Winnetka and Evanston is required.

* Weekend Required, Days off include 2 consecutive days off during the week

Duties:

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
  • Answers questions about organization and provides callers with address, directions, and other information as necessary.
  • Update and maintain MLS
  • Create listing entry, upload disclosures, link property to syndicated sites.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain monthly floor calendar
  • Supports Agents by new phone set up, answering questions relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, and collating
  • Conducts credit, criminal and eviction check on prospective buyers
  • Order office and kitchen supplies
  • Performs daily cleaning duties, restocking supplies throughout office
  • Other duties as assigned

Qualifications:

  • Weekend Required, Days off include 2 consecutive days off during the week

Are you interested?

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Summary:

PROCESS ESCROW DOCUMENTS IN ACCORDANCE WITH ESTABLISHED POLICIES AND PROCEDURES.

Duties:

  • COMPLETE REAL ESTATE ESCROW TRANSACTIONS BY DETERMINING REQUIREMENTS; CLEARING TITLES; ASSEMBLING, PREPARING AND REVIEWING CLOSING DOCUMENTS, DISBURSING FUNDS.
  • DETERMINE ESCROW REQUIREMENTS BY STUDYING AND CLARIFYING BUYER, SELLER AND LENDER INSTRUCTIONS AND ENSURING THAT CD IS APPROVED BY ALL PARTIES
  • OBTAIN CLEAR TITLE THROUGH RESOLVING ANY TITLE DEFECTS, SATISFYING EXISTING LIENS AND ENCUMBRANCES AGAINST PROPERTY OR PRINCIPALS.

Qualifications:

  • DEPOSITS FUNDS, VERIFY FUNDS RECEIVED AND MAINTAIN RECORDS
  • PREPARE TRANSACTION BY COMPLETING FORMS AND STATEMENTS
  • COLLECT AND REVIEW EXISTING DOCUMENTS
  • COMPLETE CLOSING TRANSACTION BY ASSEMBLING AND REVIEWING DOCUMENTS FOR COMPLETENESS AND ACCURACY
  • ENSURE THAT CLOSING COMPLIES WITH REGULATORY REQUIREMENTS
  • BALANCE AND DISBURSE FUNDS ONCE FUNDING AUTHORIZATION, CLEAR TO CLOSE AND DISBURSEMENT IS APPROVED BY ALL PARTIES

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Summary:

@PROPERTIES MARKETING COORDINATOR – DEVELOPER SERVICES

 

@properties, Chicago's #1 residential real estate firm, and a multi-year Chicago TribuneTop Workplaces honoree, is looking for intelligent, friendly, enthusiastic and hardworking Marketing Coordinator to join our Developer Services team.

The Marketing Coordinator supports a boutique group within @properties that runs the sales and marketing of a number of high-profile residential developments throughout downtown Chicago and surrounding suburbs.

This position performs a broad array of marketing functions including advertising, digital marketing, event planning, social media marketing and market research. It requires exceptional written and verbal communications skills, a high level of organization, flexibility and attention to detail, and the ability to manage multiple clients and deadlines.

Candidates must be proficient in Microsoft Word, Excel and PowerPoint, and have familiarity with e-mail marketing (MailChimp, Constant Contact, etc.) and website CMS (SquareSpace, etc.) applications, as well as Google Analytics

Duties:

  • Advertising
  • Media Planning / Placement
  • Digital Advertising Program Management
  • Copywriting/editing
  • Social Media
  • Paid Social Campaign Administration
  • Organic content creation
  • E-mail Marketing
  • Campaign creation, distribution & monitoring
  • Event Planning
  • Event coordination & staffing
  • Sales Support
  • Market research
  • Maintenance of sales reports

Qualifications:

  • Exceptional written and verbal communications skills
  • High level of organization
  • Flexibility
  • Attention to detail
  • Ability to manage multiple clients and deadlines.
  • Candidates must be proficient in Microsoft Word, Excel and PowerPoint, and have familiarity with e-mail marketing (MailChimp, Constant Contact, etc.) and website CMS (SquareSpace, etc.) applications, as well as Google Analytics
  • Bachelor’s degree
  • 1 to 2 years of marketing experience in digital/social marketing, PR, communications or event planning

Are you interested?

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Summary:

@properties, Chicago's #1 residential real estate firm, and a multi-year Chicago TribuneTop Workplaces honoree, is looking for an enthusiastic and hardworking Graphic Designer to join our Marketing team.

The ideal candidate will offer experience in production design and ability to support a variety of design functions. We require a solid track record of managing workload, multi-tasking while prioritizing broker requests, and meeting quick deadlines.  This candidate will be able to work directly with brokers independently or on a team.

Duties:

  • Design collateral pieces: brochures, branding books, ads (print/digital), direct mail, business cards, announcement cards, custom signs, invites and other team tasks as assigned.
  • Work independently or in a team setting to complete assigned tasks within identified time frames
  • Communicate directly with brokers, confirm project request details and set deadlines
  • Demonstrate outstanding attention to detail, organization and dependability
  • Proof-read content and occasionally write copy
  • Provide a high-level of customer service
  • Handle projects from start to finish
  • Receive print quotes from outside vendors
  • Review proofs prior to sending to broker for edits/project approval
  • Assist with other design needs as assigned

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Design
  • Writing and proof-reading skills required
  • Organized, dependable with an outstanding attention to detail
  • Excellent communication skills (written and verbal)
  • Ability to work independently and complete assigned tasks within identified time frames
  • Team player
  • Quick learner
  • High sense of urgency
  • Able to work well under pressure
  • Education/Experience:
  • Our preferred candidate will have a BA or certificate from a Fine Arts program/Graphic Design school and 3-5 years of relevant work experience with strong skills in Adobe Creative Suite and print production.
  • Previous experience with in real estate and/or customer service a plus.
  • Computer Skills:
  • Knowledge of Mac OS, proficient in Microsoft Office programs
  • Working knowledge of design programs including Adobe Creative Suite; Proficient in Adobe InDesign, Adobe Illustrator and Adobe Photoshop

Are you interested?

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