Staff Opportunities with @properties


Join the @team

Established in 2000, @properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 25 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers.

We have built a unique culture based on professionalism, integrity, teamwork, community and fun. We are always looking for talented individuals who subscribe to these ideals to fuel our company's growth and success.


@properties and its principals have received numerous honors.
  • Inc. Magazine "Inc. 500/5000" list of the fastest growing private companies in America (5 consecutive years)
  • Crain's Chicago Business "Fast 50" list of the fastest growing companies in Chicago, (2 consecutive years)
  • Crain's Chicago Business "Largest Privately Held Companies" list
  • Crain's Chicago Business "40 Under 40" list of top young executives
  • RealTrends 500 list of the largest brokerage firms in America (#35)
  • Inman News 100 Most Influential Real Estate Leaders
  • Chicago Entrepreneurship Hall of Fame
  • Lincoln Park Builders Club Impact Award
  • Chicago Association of REALTORS® Golden Eagle Award

3 Position(s) Available:


Summary:

Chicago's leading real estate brokerage firm is looking to add to its dynamic, growing team. The ideal candidate has a strong work ethic, is self-motivated, and enjoys a high-energy, collaborative, fast-paced environment. To be successful in this role, you will need to excel at multi-tasking, managing a challenging workload, and meeting quick deadlines.

Duties:

  • Administer the company's corporate credit card program, checking weekly balances and processing payments.
  • Review corporate expense reports, administer the Certify expense reporting system, and manage the monthly expense reporting process by communicating with all cardholders.
  • Responsible for timely and accurate entry of expense reports into the GP Dynamics accounting system. Including ensuring consistency in allocation of expenses to the proper accounts for all credit card expense reports. (On average 900 transactions per month)
  • Process bi-weekly licensed assistant payouts. Respond to any inquiries regarding payouts and follow up with agents for payments.
  • Train as back up for Concur/AP invoice processing.
  • Oversee the annual process of issuing 1099s to vendors; audit tax ID numbers prior to 1099
  • issuance.
  • Posting of wire and ACH payments to the accounting systems for Operating accounts.
  • Assist in reviewing and following up on stale dated outstanding checks.
  • Perform monthly bank reconciliations for some company bank accounts.
  • Assist with analysis, review and booking of journal entries for accruals/prepaids and other GAAP reporting.
  • Comply with federal and state regulations as well as company policies and procedures.
  • Assist the Director of Accounting various accounting or payable activities for the company and
  • its related entities.
  • Other duties as assigned.

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor’s degree in Accounting preferred.
  • 1-3 years of experience in accounting required.
  • Expertise in accounting close processes, financial reporting and internal controls.
  • Strong computer skills, including Excel, Word and PowerPoint.
  • Experience with accounting & financial reporting systems. GP Dynamics experience a plus.
  • Knowledge of multiple accounting systems is a plus.
  • High energy, positive, collaborative, approachable work style and ability to follow through with a
  • very high level of customer satisfaction.
  • Ability to effectively interact with all levels of employees and management.
  • Excellent written and verbal communication skills.
  • Proven ability to work well in a deadline-driven, fast-paced, team environment.
  • Hands-on, self-motivation, sense of urgency and good judgment in resolving issues.
  • Excellent planning and organization skills required.
  • Attention to detail, ability to multi-task, strong analytical skills required.
  • Real estate knowledge a plus.
  • Experience in a high growth company with multiple subsidiaries is a plus.

Are you interested?

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Summary:

 

We're looking for an Advertising Coordinator to add to our dynamic, growing team. The ideal candidate has a strong work ethic, is self-motivated, and enjoys a high-energy, collaborative, fast-paced environment. To be successful in this role, you will need to excel at multi-tasking, managing a challenging workload, and meeting quick deadlines.

 

Duties:

  • Act as liaison between 2500+ agents and over 30 different publications
  • Coordinate client advertising packages
  • Reserve space and place client & corporate advertising
  • Manage monthly bill backs to agents and keep @properties in good financial standing with outside vendors/publications
  • Enter weekly/monthly tasks into project management system for graphic designers
  • Proof weekly ads and coordinate sending monthly ads to our external proofing contact
  • Keep up with advertising specials and communicate pricing/dates to agents – light sales may be involved
  • Assist Corporate Branding Manager with day to day miscellaneous tasks including but not limited to: keeping branding ads organized and filed, paying invoices, upkeep of advertising library, sending out miscellaneous advertising communication etc.

Qualifications:

  • Position Requirements
  • • Proficient in Microsoft Excel
  • • Google Docs
  • • Adobe InDesign is a plus
  • • Must be willing to take direction in a fast-paced environment, be deadline and detail-oriented, and able to work with all personalities via phone and email.
  • • Should have an understanding of print production and the general production process.
  • • Work in collaboration, and report directly to the Corporate Branding Manager
  • • Excellent Communication skills
  • • Attention to detail and problem-solving skills are a must
  • Education/Experience
  • • 4-year College Degree
  • • 1-3 years experience preferred

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Summary:

Summary

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties.  Monday through Friday, 9am to 5:30pm.  Schedule may vary based on the needs of the organization.

Duties:

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate
  • personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed.
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • Language Ability:
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Math Ability:
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Reasoning Ability:
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Computer Skills:
  • To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.

Are you interested?

Please enter your name and email and we'll get back to you.