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STAFF OPPORTUNITIES WITH @PROPERTIES

Established in 2000, @properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 25 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have built a unique culture based on professionalism, integrity, teamwork, community and fun. We are always looking for talented individuals who subscribe to these ideals to fuel our company's growth and success.

@properties and its principals have received numerous honors including:

  • Inc. Magazine "Inc. 500/5000" list of the fastest growing private companies in America (5 consecutive years)
  • Crain's Chicago Business "Fast 50" list of the fastest growing companies in Chicago, (2 consecutive years)
  • Crain's Chicago Business "Largest Privately Held Companies" list
  • Crain's Chicago Business "40 Under 40" list of top young executives
  • RealTrends 500 list of the largest brokerage firms in America (#35)
  • Inman News 100 Most Influential Real Estate Leaders
  • Chicago Entrepreneurship Hall of Fame
  • Lincoln Park Builders Club Impact Award
  • Chicago Association of REALTORS® Golden Eagle Award

Front Desk Administrator - New Buffalo, MI

Summary:

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties.

Weekends required.

Duties:
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed.
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned
Qualifications:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.

Front Desk Administrator - City

Summary:

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties.

Duties:
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed.
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned
Qualifications:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.

Contract Administrator - City

Summary:

The Contract Administrator is responsible for accurately managing purchase and lease transaction processing from the time a pending deal is signed until the deal closes and commissions are paid out.   Also provides support to real estate agents and office personnel.

The position is located at @properties’ Gold Coast office in downtown Chicago.

Duties:
  • Key point of contact for real estate agents for any questions or issues related to pending and closed transactions
  • Review and approve all necessary paperwork for each sale/rental transaction, provide feedback to agents regarding missing or incomplete documentation
  • Accurately enter new deals into LoneWolf, the company’s accounting/operations system
  • Process earnest money for real estate transactions; submit requests for earnest money disbursement and request wire payments to ensure timely transfer of funds to closings
  • Respond to all agent requests in a timely fashion
  • Ensure all relevant legal requirements are met for each transaction, including auditing files for executed contracts, all required disclosures, compliance with License Law, etc.
  • Accurately calculate the commissions due to the company and the portion of the commission to be paid to the company’s agents; ensure the correct commission is collected prior to processing agent commission payments
  • Provide agents or other members of the management team with reports on agent production and income as requested
  • Send invoices to co-op companies/clients regarding billing for marketing fees/cancellation fees
  • Other duties as assigned
Qualifications:
  • Bachelor\'s degree (B. A.) from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience
  • Real estate knowledge a plus
  • Must be proficient with Microsoft Office
  • Must be able to thrive in a fast-paced environment with ability to multi-task effectively
  • Must be a great communicator who is able to focus on providing excellent client service

Front Desk Administrator - Elmhurst

Summary:

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties.

Weekends required. 

Duties:
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed.
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned
Qualifications:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.

Marketing Director - City

Summary:

Duties:
  • Responsible for the overall management of the design team including hiring, workload distribution, coaching and training
  • Executes marketing and advertising programs (print, online and direct mail)
  • Works with management as related to key projects, priorities and goals
  • Work with the design/production team to ensure a consistent look and feel among all collateral materials
  • Bring new creative ideas and ways to streamline processes. Ability to document standards in the department and recommend areas for improvement for better efficiency
  • Maintain accurate and monthly reporting, work with accounting on billbacks
  • Manage and maintain vendor relationships and in-house printing facility and troubleshoot issues that arise
  • Deliver new agent marketing orientations/trainings, ability to travel locally to offices
Qualifications:
  • A Bachelor’s degree in marketing, communications, design or related discipline with measurable experience in marketing strategies and the creative process
  • Extensive knowledge of the Adobe Creative Suite and the digital printing process
  • 2-5 years experience managing a design team of 5+ people; ability to build and maintain strong internal relationships within a diverse environment; ability to meet deadlines and prioritize to manage multiple projects and meet multiple deadlines at once
  • Experience in a real estate related or agency environment, a plus
  • A high energy, action-oriented, hands-on, and talented individual who thinks both strategically and executes well. Also has ability to work independently, proactively with little direction with management team remote
  • Must have exceptional written and verbal communication skills
  • Must thrive in a fast-paced environment

Are you interested?

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